Warranty & Account Administrator

Warranty & Account Administrator

Wymondham Depot

  • Location Wymondham Depot
  • Salary Competitive
  • Contract Permanent
  • Department Aftermarket
  • Division Service

Job description
Warranty & Account Administrator

Wymondham Depot


Responsible to:
Depot Manager

Company Information:

Watling JCB Limited is a privately owned and owner managed profit making organisation and one of
the most progressive JCB Dealerships in the country for the Sales and Customer Support of
Construction, Industrial and Recycling & Waste Machinery products.

We look for high calibre, forward-thinking, energetic people with a "can-do" attitude. We want people who thrive in a diverse and challenging work environment, who are receptive to change and who
wholeheartedly embrace the opportunity to take responsibility for themselves and the company's
ongoing success.

In such a dynamic and committed workforce, flexibility is essential, and many of our workforce, in
accordance to what the job needs, operate with a huge degree of commitment and energy to ensure
our long-term strategy to drive the business forward to increase shareholder profitability for ongoing
success and growth to remain the JCB Dealer of choice is achieved.

Main Responsibilities of the Role:

To ensure the effective management of depot warranty departmental and/or customer warranty
claims, maximising warranty claim efficiency at all times and to achieve monthly financial targets as
set out in the budget using the resource available and to control all costs associated with the running
of the service department. You will also be responding efficiently and effectively to all customer
queries to ensure we meet customer demand.

• Build strong and positive relationships with customer database and face to face
• Build and document knowledge about the customer business and technical setup on an as and
when basis
• Feedback any important customer information to the Company
• Ensure Warranty Department presents a professional image and portrays a polite and courteous
manner at all times in all areas of the department.
• Verification of parts and engineers labour times booked to warranty job cards
• Receipt , labelling and safe storage of failed parts returned by service engineers
• Submission of warranty claims to JCB via JDS and Rev8 computer systems
• Monitor Techweb calls where applicable to claim submission and advise Service Supervisor of any
additional requirements
• Monitoring of “live” warranty claims
• Packing and return of failed parts as and when recalled by JCB Warranty

• Provide additional (eg: photographs and sublet invoices) information as and when requested by JCB
Warranty dept.
• Action JCB Warranty Credits to live claims and pass credit notes to Financial Director
• Authorise credits to customer (where applicable)
• Maintenance of paid claim archive
• Check monthly warranty status report and advise Depot Manager of rejected claims.
• Implement action on rejected claims as agreed with Depot Manager
• Preparation of warranty claims in readiness for audit
• Identify, manage and follow process that ensure maximum claim success
• Assist in other service administration as and when required
• Holiday cover for any role as and when required
• Ensure all claims are genuine and assist where applicable in the warranty audits
• Carry out all work practices in line with company health and safety policy.
• Meet and exceed customer expectations whilst maintaining profitability.
• Contribute to overall success of Watling JCB through teamwork and good communication within the
• Provide excellent customer service
• Any other duties as deemed necessary to fulfil the role


 Proven track record of Parts/ Service sales role within the Construction or similar industry
 Excellent commercial awareness and customer problem solving
 Ability to follow the Customer's buying decisions and needs
 Proven track record of attention to detail skills for successful outcomes
 Proven track record of customer service skills for successful outcomes
 Proficient Skills using Microsoft Word & Excel


 Experience with ADP/ Kerridge Systems
 RTC Workshop Management Systems
Personal Attributes:
 Good team work capable of delivering results under pressure and to strict deadlines
 Quality focused
 Honest, reliable, trustworthy, good time keeper
 Ability to work on own initiative
 Ability to multitask and handle several Customer demands at any given
 Ability to communicate efficiently at all levels – verbally, in print and on the telephone
 Ability to be professional, cheerful, co-operative and flexible at all times
 Ability to be motivated and customer focused
 Clean driving licence and good driving record

Core Hours:

42.5 hours per week 8am to 5.30pm with one hour unpaid lunch


• Attractive rates of pay and overtime rates
• Auto-enrolment pension scheme

• 22 days paid holiday + bank holidays + 1 day for every 5 years completed service
• Company sick pay scheme
• Overtime -first 4 hours at time and a half rate, over and above first 4 hours double time rate
• Tool allowance
• Company uniform
• Free staff parking
• Rest area at depot
• JCB manufacturer online training programmes for all roles, career paths for progression
• Additional training programmes for employee career advancement
• JCB Manufacturer History Museum and Machine Production Line tour, including VIP lunch – Covid
• Life assurance policy (4 x basic salary)
• Private medical health (contributory)
• Chiropractor private medical treatment scheme/ occupational health
• Employee assistance programme
• Employee discounts on JCB merchandise
• O2 Employee Benefits
• Employee referral scheme: If you refer a friend or family member to the company, subject to the
terms and conditions, you will receive £250.00 on successful completion of their probation period and
a further £250.00 on completion of six months service.

Job Types: Full-time, Permanent

Salary Range – £19 – £21k